Evidential Property Management

Experts in evidence recording and handling

Our evidential Property Management System (ePMS) is the most widely used stand-alone evidence management system. Our software is designed to manage the full life cycle of evidential property and seized property together in one system, eliminating the need for data entry repetition.

Our software is continually developed in conjunction with evidence management practitioners. The system has become an integral part of processes within police forces and other organisations. The system allows comprehensive business processes to be accommodated and functionality that suits organisations through configuration, including detailed business structures, record classifications and guideline-dependent retention rules.

Our software is built on the logical rules of tamper evident seals and records are managed in accordance with data protection principles, with record weeding and retention functions including MOPI.

Simple to use

Simple yet highly functional screens allow the creation, movement, disposal, retention and tracking of property in a highly processed-based environment. Users have full visibility of property managed across the whole organisation and offers hierarchal role-based access.

Communication at the heart of the process

Many existing processes can be automated by the built-in review and communication tools, saving time and money for the organisation and automated record review notifications via multiple channels. Our software Includes a desktop app providing users with a clear picture of their responsibilities. 

Configurable and pre-set templates take the pain out of keeping users and customers informed.

The right tools for the job

Barcode management and digital signature capture assist in improving transaction accuracy, reducing paperwork and securing the audit trail. Image and file capture for the management of digital files alongside physical artifacts allows for the condition of items to be proved at the point of seizure, greatly reducing claims against the organisation. 

Users have the added benefit of the ePMS mobile app, allowing for remote data capture and the management of seized property items.

Data assurance

The system is underpinned by auditing and transaction history functionality which is secure and detailed enough to satisfy criminal justice standards. Communication between users is kept within this audit trail so user-driven updates can be cross-referenced with system actions.


Open APIs ensure that ePMS can be integrated into the wider portfolio software used by organisations and within the criminal justice system. Our software can be cloud based, enabling the ease of remote working for workforces off site.

A flexible approach

One size does not fit all so the application is highly configurable to accommodate differences in processes across organisations. Specific types of evidence require specific recording and handling so additional functionality surrounds high-risk evidence, cash, controlled drugs, firearms, vehicles and mobile phones.

KIM Software’s work extends beyond the supply of record management systems to include the ongoing review of legislation, best practice, policy and procedure to ensure we deliver systems that remain current whilst delivering real benefit to our clients and the wider community.

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